Registration
General Terms and Conditions
All participants (including speakers) must register and are encouraged to do so before 15.08.2025, to benefit from the early registration fees.
Travel and accommodation costs are not included in the registration fee and must be covered by the participants themselves.
The registration fee (both regular and student) includes:
- Conference attendance (17–19 September 2025)
- Three lunches
- Finger food during the poster session
- Five refreshment breaks
- Conference materials
- Conference dinner
Registration is handled online via Conftool
.
Participants may pay instantly by credit card.
Registration Fees
| Early Regular | Early Student* | Standard Regular | Standard Student* |
|---|---|---|---|
| until 15.08.2025, 23:59 CET | until 15.08.2025, 23:59 CET | until 10.09.2025, 23:59 CET | until 10.09.2025, 23:59 CET |
| €220 | €170 | €280 | €230 |
* Student status:
Student registration is available to undergraduate, master’s, and PhD students only. Proof of student status must be provided during registration by uploading a scanned copy of either:
- a certificate (in English) issued by the student’s departmental office, or
- a letter (in English) signed by the student’s supervisor.
Cancellation Policy
All cancellations must be submitted in writing via email to the organizing committee and are subject to the following refund conditions:
- Until 15.08.2025, 23:59 CET: 80% refund
- Until 02.09.2025, 23:59 CET: 50% refund
- After 03.09.2025, 00:00 CET: no refund
Refunds (if applicable) will be processed after COMSOC 2025.